How to make the move from Office to Workspace?

In the aftermath of COVID-19, we saw a lot of changes made to Google’s offerings to make it easier to work from home and increase productivity. The offerings have changed over the past few months, and it got us thinking again, which one is best for your business – Google Workspace or Microsoft 365?

Cloud technologies in business

Web applications simplify many aspects of workflow and collaboration, but they need to log in to each application separately creates new barriers to user productivity. The first thing an IT department needs to do when moving to the cloud-based Office 365 option is to address this issue with a single sign-on.

The number of individual services and complex solutions from commercial companies that can be used to implement collective projects is currently constantly increasing. Corporations Google and Microsoft have been presenting their clients with a wide range of business tools based on the cloud service.

Google Workspace or Microsoft 365?

Microsoft 365 comes with familiar Office apps combined with all the benefits of a cloud platform. This means that your documents will always be at hand on any device, and you can edit them together with colleagues in real-time.

Moving to Microsoft 365 has two main benefits:

  • first, employees do not need to retrain and get used to the new interfaces of other applications;
  • secondly, the services are constantly acquiring new useful functions, and you get all the updates right away. For example, the built-in editor can now not only indicate errors but also check text for plagiarism.

Google Workspace is a single space for team collaboration, wherever it is – anywhere in the world, from any device. Google Workspace is more powerful than traditional office work apps and saves time by deeply integrating services.

A successful team needs easy-to-use, easy-to-use collaboration tools to compete and be effective. Google Workspace allows employees to jointly generate new ideas, respond instantly to changes, and quickly achieve common goals.

So, both tools have similar features, for example:

  • Cloud storage and file-sharing capabilities;
  • A selection of business applications;
  • Collaboration tools such as chat or audio and video calls;
  • Email that can be configured with a custom domain.

Versions of Google Workspace include enterprise features:

  • special e-mail addresses in the university domain (, 30 Gb of cloud memory for storing documents and e-mails, as well as technical support by phone and e-mail around the clock and without days off.
  • Unlike ready-made specialized software for offices, in the G Suite, cloud package user data is stored not on traditional internal servers of institutions, but in a network of secure data centers.

To create project documents, you need a service of joint work on documents and relevant applications, as well as storage for project documents. Google Docs lets you create spreadsheets, text documents, online presentations, and work together to create and edit them. Similar features are available in Microsoft Office O365. Google O365 offers cloud storage services. Communication in the process of work requires e-mail service, video conferencing, and instant messaging services, as well as the ability to work in a group. Relevant services for communication in Google – Gmail, Hangouts, Google+, and O365 – Outlook, Skype for Business.

Microsoft provides easy migration from Google Workspace to Microsoft 365 using a number of automated tools. So, with a little planning, you can switch from G Suite to Microsoft 365 in a few simple steps.

  • Register and customize your apps;
  • Move files;
  • Connect your domain and email.

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